Core Time Tracking

Both platforms cover the essentials: timer-based tracking, manual time entry, mobile apps, project and task structure, and billable versus non-billable flagging. Clockify adds idle detection, Pomodoro timer, auto-tracker (desktop app tracks active windows automatically), and a calendar view. ProjecTime’s timer works on desktop and mobile and ties each entry directly to a project, phase, billing rate, and approval workflow from the moment it’s logged.

Where Clockify has an edge: idle detection, Pomodoro mode, and automatic tracking for users who forget to start timers are useful quality-of-life features that ProjecTime does not currently offer.

Where ProjecTime has an edge: every time entry is directly connected to billing rates, approval workflows, and accounting integrations at the point of entry, not as a downstream export.

Verdict: Tie Both solutions support essential time tracking, but ProjecTime stands out with its built-in billing precision and workflow alignment, while Clockify prioritizes simplicity and ease of use.

Billing and Invoicing

This is the clearest difference between the two tools. ProjecTime includes billing and invoicing at no extra cost on every plan, including the free plan. Clients are invoiced directly from approved timesheets, with per-client billing rates, white-label branding with the firm’s logo, and detailed time breakdowns. Invoices connect directly to QuickBooks Desktop, QuickBooks Online, and Xero without re-entry.

Clockify includes invoicing on the Standard plan at $6.99/user/month. The feature is well-implemented but unavailable on the free or Basic plan. For a 10-person consulting firm that needs to send invoices, upgrading to Standard adds $69.90/month before any other features are considered.

GPS Tracking and Kiosk Mode

Clockify currently offers GPS tracking on the Pro plan and kiosk mode (shared device clock-in with PIN) across paid plans. These are valuable for field service teams, construction crews, and distributed workforces that need location verification alongside time data.

ProjecTime has developed both GPS tracking with geofencing and a kiosk mode for shared device clock-in. Teams where GPS and kiosk are a current operational requirement should factor this in.

DCAA Compliance

ProjecTime includes DCAA-compliant timekeeping built into the platform, covering daily time entry requirements, timesheet locking, correction documentation with reason codes, supervisor approval before changes, and a complete audit trail for every entry. This is required for any US government contractor that bills on a cost-reimbursement basis.

Clockify does not offer DCAA compliance. Audit logs are available on the Enterprise plan and timesheet locking from Standard, but the platform does not meet DCAA timekeeping requirements as a built-in compliance framework.

Verdict: ProjecTime wins Non-negotiable for government contractors. Clockify cannot meet DCAA requirements without significant supplementary controls.

Cloud vs On-Premise Deployment

ProjecTime offers both cloud and on-premise installation. For organizations with data residency requirements, security policies that prohibit third-party cloud storage of employee data, or environments requiring self-hosting, on-premise deployment is a material differentiator. One Capterra reviewer specifically chose ProjecTime over other tools because it offered on-premise hosting when their team of 80-plus users outgrew a previous system , and noted that no comparable tool in this price range offered the same option.

Clockify is cloud-only. No on-premise option is available at any plan tier.

Verdict: ProjecTime wins ProjecTime is one of the few time tracking tools at this price point offering genuine on-premise installation.

Integrations

ProjecTime connects directly to QuickBooks Desktop, QuickBooks Online, and Xero for accounting integration, and to hundreds of other applications via Zapier. A public API is available for custom integrations. See the full integrations list.

Clockify has a broader range of native integrations across project management tools including Asana, Jira, Trello, Notion, GitHub, Salesforce, ClickUp, and others, plus a well-documented API. For teams deeply embedded in project management ecosystems, Clockify’s native integration depth is wider.

Verdict: Clockify wins Clockify has more native integrations across project management platforms. ProjecTime’s strength is accounting integration depth.

Language Support and Customer Support

ProjecTime supports 15 languages: English, German, Spanish, French, Chinese, Italian, Dutch, Swedish, Portuguese, Thai, Turkish, Russian, Romanian, Norwegian, and Hungarian. See: ProjecTime multi-language support. Customer support is available via live chat, email, and phone.

Clockify supports English as its primary interface language with partial localization in some markets. Customer support is available via email and help documentation, with phone support on the Enterprise plan only.

Verdict: ProjecTime wins 15 languages and phone support on standard plans. Clockify limits phone access to Enterprise tier.

What Users Say

ProjecTime on Capterra (4.5 out of 5)

Common praise in ProjecTime reviews: pricing value, on-premise hosting availability, responsive support team, and depth of features for the cost. Common areas of feedback: learning curve for new users, and the interface takes time to get familiar with.

Clockify on G2 and Capterra (4.5 out of 5)

Common praise in Clockify reviews: generous free plan, clean user experience, breadth of integrations, and strong free tier for small teams. Common areas of feedback: interface can feel cluttered with multiple projects, and some features require higher tiers than expected.

Pricing Comparison

ProjecTime Pricing

Module	Price	What It Covers
Billing and Invoicing	Free	Invoices from timesheets, per-client rates, white-label branding. All plans.
Timesheet	$3/user/month and $2/user annually	Timer, manual entry, approval workflow, audit trail, DCAA compliance.
Expense Tracking	$3/user/month and $2/user annually	Expense sheets, receipt attachment, approval workflow, expense types.
Time Off	$3/user/month and $2/user annually	PTO requests, approval, accrual policies, leave calendar.
Attendance	$3/user/month and $2/user annually	Standalone attendance, clock in/out, shift scheduling, attendance reports.
Advanced Project Management	$3/user/month and $2/user annually	Project budgets, phase tracking, profitability reporting.

Clockify Pricing

Plan	Monthly Price	Key Features Added
Free	$0	Unlimited users, unlimited time tracking, basic reports. No invoicing, no approvals, no time locking.
Basic	$4.99/user	Bulk edit, required fields, project templates, admin controls.
Standard	$6.99/user	Invoicing, time off, timesheet approvals, time locking, QuickBooks.
Pro	$9.99/user	GPS tracking, project profitability, scheduling, screenshot monitoring.
Enterprise	$14.99/user	SSO, advanced admin controls, audit logs, custom subdomain.

Cost at 25 Users: Timesheet, Billing, Expense, Time Off

What You Need	ProjecTime (25 users)	Clockify (25 users)
Timesheet and Time Tracking	$75/month and $50 annually (Timesheet module)	$124.75/month (Standard)
Billing and Invoicing	Free (included on all plans)	Included in Standard above
Expense Tracking	$75/month and $50 annually (Expense module)	Requires Pro: $249.75/month
Time Off Management	$75/month and $50 annually (Time Off module)	Included in Standard above
Total monthly cost	$225/month and $150 annually	$249.75 (Standard, no expense) or more with expense

Who Should Choose ProjecTime?

• Consultants, architects, agencies, and freelancers who need to bill clients from timesheets without paying extra for invoicing.
• Government contractors that must meet DCAA timekeeping requirements as a contractual obligation.
• Organizations with on-premise deployment requirements due to security policy or data residency rules.
• Healthcare, manufacturing, and mixed workforce teams that need a standalone attendance module that works without project tracking.
• International teams needing a platform in 15 languages, including German, French, Chinese, Thai, and more
• Firms that need fully customizable reports where administrators can build new report types from scratch.

Who Should Choose Clockify?

• Freelancers, startups, and small teams that need unlimited users on a free plan immediately, with no commitment or credit card.
• Teams that need GPS tracking and kiosk mode right now, before ProjecTime’s upcoming release of these features.
• Organizations deeply embedded in Jira, Asana, Trello, Notion, or GitHub who need native out-of-the-box integrations with those project management platforms.
• Teams that do not need to bill clients and where the primary use case is internal time tracking, productivity monitoring, or team reporting.
• Companies that prefer starting free and unlocking features progressively as needs grow, rather than selecting modules upfront.

Pros and Cons Summary

Frequently Asked Questions

Is ProjecTime cheaper than Clockify?

It depends on what modules you need. For a team that needs timesheet tracking and invoicing, ProjecTime costs $3/user/month and $2/user annually (Timesheet module, billing free) versus Clockify’s $6.99/user/month (Standard plan required for invoicing). At 25 users that is a $74.75/month saving with ProjecTime. However Clockify’s free plan supports unlimited users, whereas ProjecTime’s free plan is limited to 3 users. See the ProjecTime pricing page for full module details.

Does ProjecTime have a free plan?

Yes. ProjecTime’s free plan includes the full timesheet feature and billing and invoicing for up to 3 users and 3 projects, permanently. No time limit and no credit card required.

Does ProjecTime work with QuickBooks?

Yes. ProjecTime integrates directly with both QuickBooks Desktop and QuickBooks Online. Time data and invoices transfer without re-entry. See: how to transfer ProjecTime timesheets to QuickBooks.

Is ProjecTime DCAA compliant?

Yes. DCAA-compliant timekeeping is built into the ProjecTime platform. It covers daily time entry requirements, timesheet locking, correction documentation with reason codes, and a complete audit trail for every entry. Clockify does not offer DCAA compliance.

Can ProjecTime be installed on-premise?

Yes. ProjecTime offers both cloud and on-premise installation. Clockify is cloud-only.

Does Clockify support DCAA compliance?

No. Clockify does not offer DCAA compliance at any plan tier. Government contractors on cost-reimbursement contracts must use a DCAA-compliant timekeeping system. ProjecTime is one of the few tools in this price range that supports this requirement natively.

Which has better reporting: ProjecTime or Clockify?

ProjecTime offers a fully customizable report builder where administrators can create new report types from scratch and group data by any combination of criteria. Clockify’s reporting is well-designed with summary, detailed, and weekly views, but report types are fixed and customization is limited to filters.

Does ProjecTime have GPS tracking?

Yes. ProjecTime has GPS tracking and GeoFencing, captures exact location of the user with Clock In and Clock Out.

Try ProjecTime Free

ProjecTime is built for professional services teams that need to track time, bill clients, manage expenses, and meet compliance requirements in one platform. The free plan includes the full timesheet feature and billing and invoicing for 3 users and 3 projects, permanently. Add expense tracking, time off management, attendance management, or advanced project management at $3/user/month and $2/user annually as your team grows.