Time Tracking For Agencies
Time Tracking and Billing Software for Agencies
As agencies manage complex client work and fast-moving campaigns, manual time tracking no longer provides the visibility and reliability required for efficient operations.
ProjecTime by Timeappz delivers enterprise-ready time tracking for growing and enterprise agencies, providing accurate visibility into client work and projects, streamlined invoicing, and reliable project profitability insights to support scalable growth.
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Problems
The Major Challenges in Agency Time Tracking & Billing
Agencies handle complex client work and project timelines across teams. Without modern time tracking systems, billing accuracy and revenue control are difficult to sustain.
Manual Time Tracking Causes Lost Billable Hours
Spreadsheets and manual timesheets lead to missed entries, delayed submissions, and inconsistent records. Agencies need automated time tracking for agencies that captures every billable and non-billable hour accurately and removes reliance on error-prone manual processes.
Multiple Clients and Campaigns Increase Tracking Complexity
Agency teams work across many clients, projects, and campaigns at the same time. Without structured time tracking for agencies, hours become scattered, visibility into project progress is reduced, and managing deadlines and remaining budgets becomes challenging.
Inaccurate Billing Impacts Revenue and Client Relationships
Incomplete or incorrect time data leads to billing discrepancies, delayed invoices, and client disputes. Agencies require precise, transparent billing that reflects actual work delivered to maintain trust, protect margins, and ensure predictable cash flow.
Solutions
Time Tracking & Billing Solution for Agencies
ProjecTime by Timeappz streamlines every aspect of agency time tracking and billing. As a modern agency time tracking software, it supports real-time time capture, accurate client invoicing, and reporting that brings structure and control across teams, projects, and clients.
Real-Time Time Tracking Across Agency Work
Agencies need reliable systems to manage daily work across campaigns and accounts. ProjecTime provides time tracking software for agencies that records time spent on client projects, meetings, and internal activities in real time using web and mobile tools.
Project and Campaign-Based Time Tracking
When evaluating what software do agencies use to track time and projects, ProjecTime stands out by organizing work by client, project, and campaign. This structure gives agencies clear visibility into timelines, budgets, and scope, helping teams stay aligned and profitable
Integrated Reporting for Profitability and Growth Decisions
Real-time dashboards provide insight into billable utilization, project profitability, time allocation, and revenue performance. These reporting capabilities help agency leaders make informed decisions, improve margins, and scale operations with confidence.
Automated Client Billing and Invoice Accuracy
Tracking time across multiple clients requires structured billing workflows. ProjecTime automatically converts approved time entries into invoice-ready data, applying flexible billing rates by client, project, or service to ensure accurate and consistent client billing.
Outcomes
Key Outcomes You Gain with ProjecTime Agency Solutions
ProjecTime transforms complex agency time tracking and billing into a disciplined, automated operating model. Agencies gain stronger visibility into client work, improved billing precision, and actionable project insights that support predictable revenue, healthier margins, and confident leadership decisions.
Higher Billing Accuracy and Revenue Assurance
Verified time entries ensure every billable hour across clients and projects is captured and invoiced accurately. Agencies reduce billing discrepancies, accelerate invoice cycles, and strengthen revenue assurance through dependable, auditable time records.
Improved Productivity and Operational Efficiency
Automated time tracking combined with structured project views reduces administrative effort and operational friction. Agency teams remain focused on client delivery, manage workloads with greater precision, and consistently meet project timelines as the business scales.
Stronger Project Profitability and Financial Discipline
Comprehensive time data provides detailed insight into project and campaign profitability, utilization, and budget performance. Agency leaders gain stronger control over scope, pricing, and resource allocation, enabling disciplined financial management and sustainable long-term growth.
Solutions Built for the Industries You Work In
Manufacturing
Consultants
Freelancer
Legal
Process
ProjecTime Implementation Process
Set Up Your Agency Structure
Add team members, clients, projects, campaigns, and service categories.
Configure Billing Rates & Project Rules
Define client-specific billing rates, billable and non-billable activities, project budgets, and delivery timelines.
Begin Real-Time Time Tracking
Teams track time across client work and internal tasks using web or mobile tools with accurate timestamps.
Review Time Entries & Project Dashboards
Managers review time entries, monitor project progress, track utilization, and assess budget status in centralized dashboards.
Generate Client Invoices & Reports
Convert approved time entries into professional client invoices and detailed financial reports.
Monitor Profitability & Performance Trends
Use reporting tools to analyze project and campaign profitability, team utilization, and overall revenue performance
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One Platform for Agency Time Tracking and Client Billing by ProjecTime
Time tracking and billing designed for agency workflows.
FAQ
Frequently Asked Questions
Find your answers to these frequently asked questions
What is ProjecTime time tracking for agencies?
ProjecTime time tracking for agencies helps record billable and non-billable hours across clients, projects, campaigns, and internal work. It supports accurate client billing, project profitability analysis, and visibility into how agency time and resources are used.
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How does ProjecTime by Timeappz support agency workflows?
ProjecTime enables agencies to track time by client, project, campaign, or service using web and mobile access. Logged hours flow through approval workflows and convert into billing- and payroll-ready data, giving agencies structured control over time, revenue, and operations.
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Can agencies track time across multiple clients and campaigns?
Yes. ProjecTime is built for agencies managing multiple clients and campaigns at the same time. Time can be logged by client, project, and campaign, providing clear visibility into progress, budgets, utilization, and remaining effort across all accounts.
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Does ProjecTime support agency billing and invoicing?
Yes. ProjecTime converts converts approved time entries into invoice-ready data. Agencies can apply client-specific billing rates, project rules, and service categories to generate accurate invoices and reduce billing delays or disputes.
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Can agencies track both billable and non-billable work?
Yes. Agencies can track billable client work alongside non-billable activities such as internal meetings, strategy sessions, training, and administrative tasks. ProjecTime helps agency leaders understand utilization, workload balance, and true project costs.
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How does ProjecTime help agencies measure project and campaign profitability?
ProjecTime provides reporting on billable utilization, time spent versus budget, and project-level performance. Agencies gain insight into which clients and campaigns are profitable, where scope creep occurs, and how to optimize pricing and resourcing decisions.
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How does ProjecTime compare to Toggl, Clockify, or Harvest for consultants?
Toggl and Clockify are commonly used for basic time tracking and individual productivity, while Harvest focuses heavily on billing. ProjecTime differs by offering structured approvals, project controls, attendance support, payroll readiness, and enterprise-level reporting making it better suited for consulting firms that need operational oversight, not just timers.
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How does ProjecTim compare to Harvest, QuickBooks Time, or Clockify for agencies?
Harvest focuses primarily on time tracking and invoicing, while Toggl and Clockify are often used for basic time logging. ProjecTime differs by offering structured approvals, attendance tracking, project controls, payroll readiness, and enterprise-level reporting making it better suited for agencies that require operational governance beyond simple timers.
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Is ProjecTime suitable for creative, marketing, and digital agencies?
Yes. ProjecTime is used by creative, marketing, digital, and professional services agencies. It supports flexible agency workflows, multi-client environments, and scalable reporting needs for both boutique agencies and larger organizations.
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Can agency team track time remotely or on mobile devices?
Yes. ProjecTime supports mobile time tracking for remote, hybrid, and distributed agency teams. Time entries sync centrally, allowing leadership to maintain consistent visibility across locations, roles, and client work.
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How much does ProjecTime time tracking software for agencies cost?
ProjecTime pricing depends on the number of users and selected modules, such as legal time tracking, billing, reporting, and attendance. Pricing is flexible based on firm size and needs. For exact pricing, contacting the sales team is recommended.
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Does Timeappz offer a free trial of ProjecTime for agencies?
Yes. Timeappz offers a free trial of ProjecTime so agencies can evaluate time tracking, approvals, reporting, and billing workflows before committing to a paid plan.
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How can agencies contact the Timeappz sales team?
Agencies can contact the Timeappz sales team to discuss pricing, request a demo, or review deployment options.
Email: [email protected]
The sales team helps identify the right ProjecTime configuration based on project complexity, team size, and business requirement.
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Page Summary
ProjecTime by Timeappz delivers complete time tracking for agencies, combining accurate time capture, client billing, and project visibility to support scalable growth.